One approved version.
A complete audit trail.
Version control matters in an SRA review: firms need to be clear which document is current, avoid circulating multiple drafts, and show that what they submit reflects the approved position. Reglo keeps one source of truth — with every change, approval, and acknowledgement timestamped.
If three versions of a policy are circulating, which one does the SRA see — and can you prove it's approved?
The SRA looks not just at what documents say, but how well they're controlled and aligned. Multiple drafts, unclear ownership, and missing approval records undermine an otherwise good framework. Reglo holds the approved version, retires the rest, and records who approved what, when — so the document you submit is unambiguously the current one.
Who this is for
For the people who sign policies off
COLPs
Evidence that every policy submitted reflects the firm's approved, current position.
MLROs
A clean approval history for AML policies and the firm-wide risk assessment.
Compliance teams
No more 'which draft is final?' across drives, inboxes, and shared folders.
How Reglo helps
From regulatory change to audit-ready
One approved version, always
Reglo holds the current approved version of every policy and retires superseded drafts — so there's never doubt about what's live.
Record every approval
Each change is captured with who approved it, when, and why — a timestamped, attributable decision record.
Link changes to acknowledgement
Connect each version to the staff who were notified and acknowledged it — so the trail runs from change to sign-off.
What you get
What controlled policies look like with Reglo
Clear, current, and defensible.
Single source of truth
The approved version is unambiguous; superseded drafts are archived, not circulating.
Full version history
Every version retained with what changed between them — visible at a glance.
Timestamped approvals
A decision record showing who approved each change and when.
Change-to-sign-off trail
Each version linked to the staff notified and the attestations captured.
Common gaps firms discover too late
Where version control breaks down
Multiple drafts
Several versions in circulation with no clear approved source of truth.
No approval record
Changes made without a timestamped record of who approved them.
Untracked acknowledgement
No link between a policy version and the staff who actually read it.
Evidence Reglo helps you keep ready
The audit trail a review expects
- The current approved version of every policy
- Full version history with what changed and when
- Approval records: who signed off each change, and why
- Links from each version to staff acknowledgement
- Retired drafts archived, not in circulation
- A timestamped, attributable trail across the framework
This replaces overhead — it doesn't need a new budget line.
Untangling which document is current — and reconstructing who approved what — is avoidable time lost before every review. Reglo keeps the trail clean continuously.
- Hours of policy admin, attestation chasing, and evidence assembly handed back to the firm — not a new headcount.
- Typically less than the billable time firms lose to manual policy updates and audit preparation each month.
- Guided onboarding: we migrate your policies and map your sources — no IT project, no six-month rollout.
Common questions
Why does the SRA care about version control?
Because the SRA assesses how well documents are controlled and aligned, not just their content. Circulating multiple drafts, with no clear approved version or approval record, undermines confidence — even when the underlying policy is sound.
Can Reglo show who approved a policy change and when?
Yes. Every change is captured with the approver, the timestamp, and the reasoning — and linked to the staff who were notified and acknowledged the new version.
Is this just document management?
No. Reglo connects version control to regulatory change, approvals, and attestations — so version history is part of one compliance evidence trail, not an isolated file store.
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See how Reglo would work for your firm
Book a demo and we'll show you how Reglo keeps your policies, training, attestations, and audit-ready evidence aligned — against your real compliance setup. Your team stays in control; humans approve every change.